Communications and Office Administrator

Job Title: Communications and Office Administrator

Hours:  September – June: Monday-Friday from 9:00 am – 3:30 pm

             July – August: Monday – Friday from 9:00 – noon

Reports To: Pastor/ Head of Staff

Purpose: 

The Communications and Office Administrator manages and coordinates office operations, creates and edits internal and external communication including social media, and provides administrative support to the staff. The Office Administrator is often the first point of contact with church members and the local community. Responsibilities are varied and include acting as receptionist and carrying out the duties of an administrative assistant and office manager. The ability to work well with people is essential and the position requires that one is personable, self-directed, discreet, organized, and dependable.

Duties:

Communications

  • Create and email weekly newsletter (This Week at PPC)

  • Gather and file weekly bulletins into the appropriate Google Drive folders

  • Assemble and distribute the Tech Bulletin

  • Create slide deck for Tech Team and put into Google Dive

  • Copy bulletins as needed for Sunday mornings

  • Compile and edit the Annual Report

  • Create Social Media Posts for church events using Facebook and Instagram

  • Update the church website

  • Serve as staff liaison to the Communications Committee

Office Administration

  • Greet people who enter the church

  • Answer the phone and stay current with email

  • Maintain the Church Windows database

  • Create the Church Directory from this database annually

  • Communicate with the Clerk of Session to assist in keeping the congregational records of new members, membership transfers and dismissals, marriages, baptisms and deaths up to date

  • Maintain the master calendar of activities and use of building

  • Set up and host Zoom meetings as needed

  • Send out “Use of Facilities” forms to all groups using the church

  • Order supplies including paper, stationary, certificates as well as seasonal supplies and custodial supplies as needed.

  • Keep the bulletin board up to date in the lobby

  • Assist the Facilities Committee when contractors or inspectors are on site.

  • Communicate with cleaning company

  • Attend weekly staff meetings

  • Coordinate Volunteers (Monday worship bulletin mailed, Thursday PPC This Week mailed, Children’s Worship Bulletins copied on Fridays)

Qualifications:               

  • Be proficient using Social Media for marketing and communication

  • Be proficient with Google Workspace, Mail Chimp or Constant Contact email management, Desktop publishing for newsletters, brochures, reports and Microsoft Suite of programs (e.g. Excel, Word, Outlook, Publisher, PowerPoint)

  • Be creative and take initiative

  • Be accurate, timely, and thorough in all tasks

  • Be competent with time management and setting priorities

  • Work effectively both independently and as a team player

  • College degree preferred but not required

 

Please send your resume to search@pennpres.org.